TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Issue purchase order to Burris Equipment Co., to Furnish and Deliver One Ventrac 4500Y Tractor with Attachments and Accessories, under Sourcewell (formerly NJPA), Purchasing Contract No. 062117-VPI, in an amount not to exceed $31,437.00, Account 101-67000-634650, Requisition 1542152
Body
Dear Sir:
Authorization is requested to issue a purchase order to Burris Equipment Co., the authorized Illinois distributor for Venture products, to furnish and deliver one Ventrac 4500Y Tractor under Sourcewell (formerly NJPA) Purchasing Contract No. 062117-VPI. The tractor will be delivered by December 31, 2020.
Sourcewell currently has a competitively bid contract with Venture Products Inc., the manufacturer of Ventrac compact tractors and commercial grade attachments, for the purchase of grounds maintenance equipment, attachments, accessories, and related On May 19, 2011, the Board of Commissioners granted authority to participate in NJPA Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase heavy construction equipment during the contract period. The term of the contract began on August 18, 2017 and expires on August 18, 2021.
Burris Equipment Co. is registered and in good standing to transact business in the State of Illinois.
The Multi-Project Labor Agreement, Affirmative Action Ordinance, Revised Appendix D, and Appendix V are not applicable to this purchase because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the tractor, attachments and accessories, reducing administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Burris Equipment, in an amount not to exceed $31,437.00.
Funds are available in Account 101-67000-634650.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:kp
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2020