TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 15, 2021
COMMITTEE ON PROCUREMENT
Mr. Biran A. Perkovich, Executive Director
Title
Authority to award Contract 21-618-11, Specialized Repairs for Large Motors, to L & S Electric, Inc., in an amount not to exceed $192,024.00, Accounts 101-67000, 68000, 69000-612600, 612650, 623070, Requisitions 1560186, 1560187, and 1560189 (As Revised)
Body
Dear Sir:
On April 15, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 21-618-11, Specialized Repairs for Large Motors.
In response to a public advertisement of May 26, 2021, a bid opening was held on June 15, 2021. The bid tabulation for this contract is:
INTEGRATED POWER SERVICE LLC $144,450.00
L & S ELECTRIC, INC. $192,024.00
HARRISON ELECTRIC, INC. $202,600.00
LOUIS ALLIS, LLC $229,390.00
MIDWEST SERVICE CENTER LLC $241,200.00
A review of the low bidder Integrated Power Service LLC, (Integrated) was done by the M&O Department. During the evaluation, (Integrated) indicated that they cannot honor their hourly rate submitted and requested to withdraw their bid from consideration on June 24, 2021. Therefore, the bid submitted by Integrated Power Service LLC is rejected in the best interest of the public. The Director of Procurement and Materials Management has informed Integrated Power Service LLC of this action.
L & S Electric, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the terms and specifications of the contract. The estimated cost for this contract is $285,000.00, placing the bid of $192,024.00, approximately 32.6 percent below the estimate.
The Affirmative Action Ordinance, Revised Appendix D, and Appendix V will not be included in this contract because the lack of availability of bidders and the specialization of the project.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the specialized services are performed by highly-skilled technicians and trades specially trained and required to perform the work. District trades will perform any wrench work, as needed, for repairs on site. Off site repairs at the contractor’s facility will be done on an as needed basis.
The contract will require approximately five-ten (5-10) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 21-618-11 to L & S Electric, Inc., in an amount not to exceed $192,024.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The Contractor shall commence work upon approval of the Contractor’s bond and terminate three years thereafter.
Funds for the 2021 expenditure, in the amount of $8,024.00, are available in Accounts 101-67000, 68000, 69000-612600, 612650, 623070. The estimated expenditure for 2022 is $64,000.00, and for 2023 and 2024 are $60,000.00 per year. Funds for the 2021, 2022, 2023 and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 15, 2021
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