TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to decrease Contract 24-633-11, Furnish and Deliver Polymer to Polydyne, Inc., in an amount of $294,106.31, from an amount of $28,802,521.96, to an amount not to exceed $28,508,415.65, Accounts 101-67000/69000-623560, Purchase Orders 3127025 and 3127026
Body
Dear Sir:
On November 16, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 24-633-11, Furnish and Deliver Polymer to Polydyne, Inc., in an amount not to exceed $28,886,663.00. The contract expired on July 1, 2026.
As of September 18, 2026, the attached list of change orders has been approved.
Original Contract Amount $28,886,663.00
Date of Board Approval 11/16/2023
Cumulative Change Order Value (9/18/2026) ($84,141.04)
% Change of Original Contract Value -0.3%
Current Contract Value $28,802,521.96
Requested Increase or Decrease ($294,106.31)
New Contract Value $28,508,415.65
% Change of Current Contract Value -1.0%
% Change of Original Contract Value -1.3%
A decrease is requested to reflect actual expenditures and to close the contract. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 24-633-11, in an amount of $294,106.31 (approximately 1.0% of the current contract value), from an amount of $28,802,521.96, to an amount not to exceed $28,508,415.65.
Funds will be restored to Accounts 101-67000/69000-623560.
Requested, Edward J. Staudacher, Director of Maintenance and Operations, JBS:BML:MM:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2026
Attachment