TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 20, 2025
COMMITTEE ON ENGINEERING
Mr. John P. Murray, Acting Executive Director
Title
Authority to enter into an agreement with the Village of Schaumburg to share Geographic Information System data for underground facilities.
Body
Dear Sir:
Authorization is requested to enter into an Agreement with the Village of Schaumburg (Village) to share Geographic Information System (GIS) data.
The Village and the District have both compiled GIS data on underground facilities, including sewers, force mains, structures, outfalls, water mains, etc. Both entities use this data for operations and maintenance, protection of their facilities, and new construction projects. Since the Village system feeds into the District system, there are many commonalities in terms of operations and maintenance.
The Engineering Department has determined that it would be mutually beneficial for both the District and the Village to share GIS data related to underground facilities. The proposed agreement will provide mutual access to this data at no cost and for specific, limited purposes. Accordingly, it is requested that the Board of Commissioners grant authority to enter into an agreement with the Village of Schaumburg for the exchange of GIS data. It is further requested that the Chairman of the Committee on Finance, Executive Director and Clerk be authorized to execute the agreement on behalf of the District, along with any documents necessary to effectuate the transaction and conveyance, subject to approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:LS
Recommended, John P. Murray, Acting Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 20, 2025