TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 9, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order and amend the agreement with Black & Veatch Corporation for additional professional engineering services for Contract 04-203-4F, Final Reservoir Preparation, Thornton Composite Reservoir, Calumet Service Area, in an amount not to exceed $459,703.00, from an amount of $4,287,237.06, to an amount not to exceed $4,746,940.06, Account 401-50000-601420, Purchase Order 3050687
Body
Dear Sir:
On April 3, 2008 the Board of Commissioners passed an order authorizing the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Black & Veatch Corporation (B&V), to perform professional engineering services for Contract 04-203-4F, Final Reservoir Preparation, Thornton Composite Reservoir, in an amount not to exceed $4,287,237.06.
This contract has no prior changes.
Recent storm events have identified potential vulnerabilities in the TARP system that require professional engineering services to be performed in a timely manner. A complete risk and reliability assessment of the Mainstream and DesPlaines TARP systems is recommended to assess the potential risks, and subsequent consequences, of failures of TARP equipment and processes.
Engagement with B&V represents the most expeditious manner to provide the required professional engineering services. B&V has experience in performing similar risk and reliability assessments. B&V is committed to maintaining the purchase order’s PCE requirements and will engage the previously submitted PCE firms as required.
Authorization is requested to increase the scope of work in the agreement with B&V to include additional professional engineering services for performing a risk and reliability assessment of the Mainstream and DesPlaines TARP systems. B&V has submitted a proposal in the amount of $459,703.00 for the additional professional services. The Engineering Department has reviewed the proposal and found it to be acceptable. The additional work will increase the purchase order from $4,287,237.06 to $4,746,940.06, if approved.
The change order is in compliance with the Illinois Criminal Code since the Change Order is due to circumstances not reasonably foreseeable, and is in the best interest of the District.
It is hereby requested that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $459,703.00 (10.7% of the current contract value) from an amount of $4,287,237.06 to an amount not to exceed $4,746,940.06.
Funds are available in Account 401-50000-601420.
Requested, Joseph Sobanski, Director of Engineering, NV:MVL:KMF:CS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 9, 2009