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File #: 23-0929    Version: 1
Type: Agenda Item Status: Adopted
File created: 9/20/2023 In control: Procurement Committee
On agenda: 10/5/2023 Final action: 10/5/2023
Title: Authority to award Contract 23-026-11, Furnish and Deliver PVC Pipe, Valves, and Fittings to Various Locations for a One-Year Period, to Bushnell, Incorporated, in an amount not to exceed $42,875.65, Account 101-20000-623090.
Attachments: 1. Contract 23-026-11 Affirmative Action Goals Report.pdf

TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2023

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to award Contract 23-026-11, Furnish and Deliver PVC Pipe, Valves, and Fittings to Various Locations for a One-Year Period, to Bushnell, Incorporated, in an amount not to exceed $42,875.65, Account 101-20000-623090.

Body

 

Dear Sir:

 

On July 13, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-026-11, Furnish and Deliver PVC Pipe, Valves, and Fittings to Various Locations for a One-Year Period, beginning approximately November 1, 2023, and ending October 31, 2024.

 

In response to a public advertisement of July 26, 2023, a bid opening was held on August 15, 2023. The bid tabulation for this contract is:

 

BUSHNELL, INCORPORATED                                $42,875.65

AMERICAN PRECISION SUPPLY, INC.                   $43,234.26

COLUMBIA PIPE & SUPPLY CO., INC.                   $132,622.04

 

Bushnell, Incorporated, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $50,000.00, placing the total bid of $42,875.65, approximately 14.25 percent below the estimate.

 

The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.

 

The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.

 

In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-026-11, to Bushnell, Incorporated in an amount not to exceed $42,875.65.

 

Purchase orders will be issued for the material as required.  Payment will be based on the unit cost as indicated in the contract documents.  No bid deposit is required for this contract.

 

Funds are available in Account 101-20000-623090.

 

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:SK

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2023

 

Attachment