TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Biotage, LLC for preventative maintenance and consumable supplies for automated extractor systems, in an amount not to exceed $93,694.24, Accounts 101-16000-612970, 623570, Requisition 1622115
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Biotage, LLC (Biotage) for preventative maintenance and consumables supplies for automated extractor systems for fat, oil and grease (FOG) analyses in the Analytical Laboratories Division. This purchase order will start on approximately January 1, 2025, and end on December 31, 2027.
Biotage solid-phase extraction FOG analyses are used for water reclamation plant influent and effluent samples for compliance with National Pollutant Discharge Elimination System permits, regulations, industrial discharge to ensure that dischargers are in compliance with the industrial pretreatment regulations, screening samples for the Resources Recovery Ordinance, and the monitoring of water quality in the Chicago area waterways to meet the IEPA-designated Water Quality Standard.
Biotage is the sole provider of maintenance of the Solid-Phase Automated Extractor System, as well as the consumables, accessories, and service components for this equipment. Biotage has submitted pricing for the services required. The benefits that this service provides are that the equipment is maintained by vendor-trained technicians and the preventative maintenance and emergency repairs will greatly reduce instrument downtime due to failure. Inasmuch as Biotage, is the only source of supply for the services and consumables required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Biotage is not registered to transact business in the State of Illinois but has submitted a certificate of good standing from the State of North Carolina. The Director of Monitoring and Research has given approval to move forward with this vendor.
The Multi-Project Labor Agreement is not applicable due to the classification of work does not fall under the provision of the MPLA.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Biotage, in an amount not to exceed $93,694.24.
Funds for the 2025, 2026, and 2027 expenditures, in the amount of $30,203.81, $31,213.98, $32,276.45, respectively, are being requested in Accounts 101-16000-612970, 623570, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:TP:nj
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024