TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 21, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 08-698-11, Furnish and Deliver Machine Tools to Various Locations, estimated cost is $127,500.00, Accounts 101-67000/68000/69000-634650/634600 (Reqs. 1234696, 1229454, 1229453 and 1228459)
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver a hydraulic punch to the Calumet Water Reclamation Plant (WRP), a vertical knee milling machine to the Stickney WRP, a bed milling machine to the Kirie WRP and a lathe to the Hanover Park WRP. All items will replace existing machines which are nearing the end of their service lives. The vertical knee milling machine will be traded in for a credit towards the new replacement machine.
The estimated cost of the machine tools is $33,500.00 for Group A (Calumet WRP), $14,000.00 for Group B (Stickney WRP), $60,000.00 for Group C (Kirie WRP) and $20,000.00 for Group D (Hanover Park WRP), or $127,500.00 for all Groups combined.
No bid deposit is required for this Contract.
Appendix D and the Multi Project Labor Agreement are not included in this Contract because it is a furnish and deliver type Contract.
The estimated schedule for this procurement is as follows:
Advertise March 19, 2008
Open Bids April 8, 2008
Award May 15, 2008
Completion October 30, 2008
Funds for the estimated expenditure are available in Accounts 101-67000/68000/69000-634650/634600.
Therefore, it is recommended that the contract documents be approved by the Board of Commissioners and that the Purchasing Agent advertise for bids.
If further clarification is required, please advise the undersigned.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, MPS:SO'C:MAG:BSO
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this February 21, 2008. Approved, President Terrence J. O’Brien