TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order for Contract 25-652-11, Furnish and Deliver Various Types of Manhole Covers, Frames, and Associated Miscellaneous Parts, Groups A and B, to EJ USA, Inc., in an amount not to exceed $109,833.16, Account 101-66000-623300, Requisition 1621388
Body
Dear Sir:
On March 5, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-652-11, Furnish and Deliver Various Types of Manhole Covers, Frames, and Associated Miscellaneous Parts.
In response to a public advertisement of March 5, 2025, a bid opening was held on April 8, 2025. The bid tabulation for this contract is:
GROUP A
EJ USA, INC. $32,972.40
INDI ENTERPRISE, INC. $54,437.85
GROUP B
EJ USA, INC. *$76,860.76
INDI ENTERPRISE, INC. $209,952.31
EJ USA, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $120,000.00, placing their bid of $109,833.16 for Groups A and B approximately 8.5% below the engineer’s estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is a furnish and deliver contract for materials.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included in this contract because the estimate for each group is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
No bid deposit was required for this contract.
The contract shall commence five (5) calendar days following the issuance of a Purchase Order and terminate on December 31, 2026, or upon the expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 25-652-11, Groups A and B, to EJ USA, Inc. in an amount not to exceed $109,833.16.
Funds for the 2025 expenditure, in the amount of $41,335.72, are available in Account 101-66000-623300. The estimated expenditure for 2026 is $68,497.44 and is contingent on the Board of Commissioners’ approval of the budget for that year.
Requested, Edward J. Staudacher, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management,DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 1, 2025
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