TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2025
COMMITTEE ON Procurement
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order to Equipment Depot of Illinois, Inc., to Furnish and Deliver One (1) Mitsubishi Electric Forklift, Model FB55NH, to the O’Brien Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 053024-MCF, in an Amount not to Exceed $87,235.01, Account 101-67000-634760, Requisition 1642612
Body
Dear Sir:
Authorization is requested to issue a purchase order to Equipment Depot of Illinois, Inc., to furnish and deliver one (1) new Mitsubishi electric forklift, model FB55NH, to the O’Brien Water Reclamation Plant. The forklift will be delivered by December 31, 2025.
Sourcewell (formerly NJPA) currently has a competitively bid contract with Mitsubishi Logisnext Americas, Inc., (053024-MCF), for forklifts, lift trucks, and related services. Equipment Depot of Illinois, Inc., is an authorized local dealer for Mitsubishi forklifts. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase equipment during the contract period. The term of contract 053024-MCF began on July 28, 2024, for a four-year term. This contract will expire on July 23, 2028.
The order consists of the procurement of one (1) new fully electric Mitsubishi forklift FB55NH and standard warranty. The forklift will be used by District staff at the O’Brien Water Reclamation Plant and will allow for greater efficiency and productivity, while improving employee safety when moving large pumps, motors and equipment. The forklift will be fully electric and produce zero emissions.
Equipment Depot of Illinois, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the equipment and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Equipment Depot of Illinois, Inc., in an amount not to exceed $87,235.01.
Funds are available in Account 101-67000-634760.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2025