TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-935-11, Furnishing and Delivering Sodium Hydroxide, estimated cost $1,740,000.00, Account 101-69000-623560, Requisition 1540223
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering sodium hydroxide, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure sodium hydroxide for a two-year period. The precipitated fertilizer pellets produced by the phosphorous recovery facility at the Stickney Water Reclamation Plant can only form at the correct pH. To maintain or adjust the proper pH, sodium hydroxide is required and is continuously fed to the reactor.
The estimated cost for this contract is not to exceed $1,740,000.00. The estimated 2020, 2021 and 2022 expenditures are not to exceed $84,000.00, $870,000.00 and $786,000.00, respectively.
The contract specifications require that deliveries commence within five days after the purchase order is mailed and terminate 24 months thereafter.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is a furnish and deliver contract for chemicals.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because it is not a construction related activity.
The tentative schedule for this contract is as follows:
Advertise May 13, 2020
Bid Opening June 2, 2020
Award July 16, 2020
Completion August 31, 2022
Funds are available in 2020 in Account 101-69000-623560. Funds for the subsequent years, 2021 and 2022, are contingent upon the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-935-11.
Requested, John P. Murray, Director of Maintenance & Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2020