To watch the live meeting proceedings, please refresh this page at the scheduled meeting time, a link labeled "In Progress" will appear under the Video column
File #: 24-0918    Version: 1
Type: Agenda Item Status: Adopted
File created: 10/4/2024 In control: Procurement Committee
On agenda: 10/17/2024 Final action: 10/17/2024
Title: Authority to decrease Contract 24-622-11, Furnish and Deliver Miscellaneous Electrical and Mechanical Equipment to Various Locations, to Integrated Power System, LLC (Items 1,2,6,7,8, and 9), in an amount of $114,769.00, from an amount of $658,507.00, to an amount not to exceed $543,738.00, Accounts 101-67000/68000/69000-623270/634650/623070/623090, Purchase Order 3128958

TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2024

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to decrease Contract 24-622-11, Furnish and Deliver Miscellaneous Electrical and Mechanical Equipment to Various Locations, to Integrated Power System, LLC (Items 1,2,6,7,8, and 9), in an amount of $114,769.00, from an amount of $658,507.00, to an amount not to exceed $543,738.00, Accounts 101-67000/68000/69000-623270/634650/623070/623090, Purchase Order 3128958

Body

 

Dear Sir:

 

On April 4, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders for Contract 24-622-11, Furnish and Deliver Miscellaneous Electrical and Mechanical Equipment to Various Locations, to Integrated Power System, LLC (Items 1,2,6,7,8, and 9), in an amount not to exceed $658,507.00. The contract expires on March 4, 2025.

 

There are no prior change orders.

 

Original Contract Amount                                                               $658,507.00

Date of Board Approval                                                               4/4/2024

Cumulative Change Order Value (10/03/2024)                     $0.00

% Change of Original Contract Value                                                               0.0%

Current Contract Value                                                               $658,507.00

Requested Increase or Decrease                                                               ($114,769.00)

New Contract Value                                                               $543,738.00

% Change of Current Contract Value                                                               -17.4%

% Change of Original Contract Value                                                               -17.4%

 

A decrease in value is requested due to the canceled delivery of one item. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the portion of Contract 24-622-11, awarded to Integrated Power System, LLC, in an amount of $114,769.00 (approximately 17.4% of the current value), from an amount of $658,507.00, to an amount not to exceed $543,738.00.

 

Funds will be restored to Account 101-69000-623070.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2024