TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 4, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 23-936-11, Furnishing and Delivering Citric Acid to Wilson Industrial Sales Company, Inc., in an amount not to exceed $174,636.00, Account 101-69000-623560, Requisition 1593363
Body
Dear Sir:
On February 16, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-936-11, Furnishing and Delivering Citric Acid.
In response to a public advertisement of March 22, 2023, a bid opening was held on April 11, 2023. The bid tabulation for this contract is:
WILSON INDUSTRIAL SALES COMPANY, INC. $174,636.00
SHANNON CHEMICAL CORPORATION $271,656.00
Wilson Industrial Sales Company, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $142,800.00, placing their bid of $174,636.00 approximately 22.3 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract for chemicals.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, are not applicable to this contract due to the lack of available MBE/WBE/VBEs that can provide the chemical.
The contractor shall commence delivery five days after the issuance date of the purchase order and terminate thirteen (13) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
The bid deposit in the amount of $7,200.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase order for Contract 23-936-11, to Wilson Industrial Sales Company, Inc., in an amount not to exceed $174,636.00.
Funds for the 2023 expenditures, in the amount of $87,318.00, are available in Account 101-69000-623560. The estimated expenditures for 2024 are $87,318.00. Funds for 2024 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 4, 2023
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