TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 1, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with CommVault Systems, Inc., for maintenance renewal, software, and professional services for CommVault's Backup Software and Premier Maintenance Package, in an amount not to exceed $183,342.25, Accounts 101-27000-612820, 623800, 601170, Requisition 1349932
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with CommVault Systems, Inc., for maintenance of renewal licenses, software, and professional services for CommVault's Backup Software and Premier Maintenance Package for the District's network and computer servers located at the Main Office Building, Stickney Water Reclamation Plant, Egan Water Reclamation Plant and AT&T Lisle Internet Data Center. This purchase order will expire on December 26, 2013.
The Information Technology Department maintains and manages all backups and recovery for departmental/interdepartmental data and Enterprise applications hosted on the District's network and computer servers. Utilizing CommVault's Backup Software enables the Information Technology Department staff to perform email/file system archiving and eDiscovery, compliance search services, litigation hold and FOIA request processing, in addition to performing daily backup and recovery operations of electronic data, files and SAP enterprise applications.
CommVault Systems, Inc., the sole service provider of maintenance renewal licenses, software, and professional services has submitted prices for the services required. Inasmuch as CommVault Systems, Inc. is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
CommVault Systems, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with CommVault Systems, Inc., in an amount not to exceed $183,342.25.
Funds are available in Accounts 101-27000-612820, 623800, and 601170.
Requested, Dharani Villivalam, Acting Director of Information Technology DV:SL:ML:PK Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 1, 2012