TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend the agreement with Cornerstone for Contract 19-RFP-15 Cornerstone OnDemand, Inc. for eLearning and Talent Management Software, in an amount of $67,162.50, from an amount of $452,433.11, to an amount not to exceed $519,595.61, Account 101-27000-612820, Purchase Order 3109174
Body
Dear Sir:
On November 7, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement for Contract 19-RFP-15 eLearning and Talent Management Software with Cornerstone OnDemand, Inc in an amount not to exceed $452,433.11. The contract expires on December 31, 2024.
There have been no prior change orders to this contract.
The increase to this purchase order is to increase the amount of licensed users each year of the contract to accommodate all employees and lobbyists that will be required to take online compliance training as necessitated by COVID-19 restrictions. The full amount of required licenses were not appropriated in the original RFP request as the employee usage numbers were not above 52% of employee totals in the previous learning management system. Since the District is moving to a online training format for all compliance training, it necessitates all employees to be able to access the new learning management system.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement for Contract 19-RFP-15 in an amount of $67,162.50 (15% of the current contract value), from an amount of $452,433.11, to an amount not to exceed $519,595.61.
Funds are available in Account 101-27000-612820.
Requested, John H. Sudduth, Director of Information Technology,
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2020