TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to exercise the option to extend the agreement with Ace Coffee Bar, Inc. for Contract 14-RFP-01 (Re-Bid) to Provide Vending Machines at various locations for an additional Thirty-Six (36) Month Period. (Deferred from the February 2, 2017 Board Meeting)
Body
Dear Sir:
On June 5, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to enter into an agreement with Ace Coffee Bar, Inc. for Contract 14-RFP-01 (Re-Bid) to Provide Vending Machines at various locations for a Thirty-Six (36) Month Period. The contract expires on May 31, 2017.
The agreement with Ace Coffee Bar, Inc. included an option to extend the agreement for an additional thirty-six month period. The District is satisfied with the service and would like to extend the agreement for an additional thirty-six month period. Therefore, the contract would end May 31, 2020.
This option to extend is in compliance with the Illinois Criminal Code since it is germane to the contract as signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to exercise the option to extend the agreement with Ace Coffee Bar, Inc. for Contract 14-RFP-01 (Re-Bid) for an additional Thirty-Six (36) month period from May 31, 2017 to May 31, 2020.
Requested, Eileen M. McElligott, Administrative Services Officer, SAR:SKL:JRM:TG
Recommended, Darlene A. LoCascio, Director of Procurement & Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 16, 2017