TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase Contract 18-254-3P Chemical Phosphorus Removal Facility, Calumet Water Reclamation Plant, to IHC Construction Companies, LLC in an amount of $113,501.30, from an amount of $16,527,550.82, to an amount not to exceed $16,641,052.12, Account 201-50000-645650, Purchase Order 4000092
Body
Dear Sir:
On August 11, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 18-254-3P Chemical Phosphorus Removal Facility, Calumet Water Reclamation Plant, to IHC Construction Companies, LLC in an amount not to exceed $15,577,000.00, plus a five (5) percent allowance for change orders in an amount of $778,850.00, for a total amount not to exceed $16,355,850.00. The scheduled contract completion date is September 9, 2025.
As of July 18, 2025, the attached list of change orders has been approved.
Original Contract Amount $15,577,000.00
Date of Board Approval 8/11/2022
Cumulative Change Order (7/18/2025) $950,550.82
% Change of Original Contract Value 6.10%
Current Contract Value $16,527,550.82
Requested Increase $113,501.30
New Contract Value $16,641,052.12
% Change of Current Contract Value 0.69%
Total % Change of Original Contract Value 6.83%
During construction, the District approved a cost proposal (CO-23) to address electrical conduit reroutes required to avoid obstructions to tank ladders and trench drains in the secondary chemical containment areas. Due to the time-sensitive nature of the work required to construct a functioning system prior to new phosphorus permit limits taking effect, the proposal was based on preliminary sketches and the full scope of work was not realized at the time. This ultimately led to additional work that needed to be performed by the contractor, working at their own risk to complete the project on time. The contractor submitted a cost proposal (CO-44) for an extra in the amount of $113,501.30 and a credit in the amount of $0.00, for a net extra in the amount of $113,501.30. The engineer reviewed the proposal, found it to be reasonable and reflective of the actual efforts expended by the contractor to complete the work, and stated via correspondence CO44, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 18-254-3P in an amount of $113,501.30 (0.69% of the current contract value), from an amount of $16,527,550.82, to an amount not to exceed $16,641,052.12.
Funds are available in Account 201-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, CS:GAK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2025
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