TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2011
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Granicus, Inc. for Software Maintenance and Support for a three year period, in an amount not to exceed $37,488.60, Account 101-27000-612820, Requisition 1333133
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Granicus, Inc for software maintenance and support of the Integrated Workflow and Agenda Management System. This purchase order will cover the period of May 1, 2011 through December 31, 2013.
Granicus, Inc., the service provider that installed and maintains the District’s Integrated Workflow and Agenda Management System, has submitted prices for the services required. Inasmuch as Granicus, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Granicus, Inc, is in the process of registering with the State of Illinois and is currently registered with the State of California. The Department of Procurement and Materials Management has received approval from the Executive Director to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Granicus, Inc, in an amount not to exceed $37,488.60.
Funds for the 2011 expenditure in the amount of $8,000.52 are available in Account 101-27000-612820. The estimated expenditure for 2012 is $15,543.46 and 2013 is $13,944.62. Funds for the 2012 and 2013 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Keith Smith, Director of Information and Technology and Jacqueline Torres, Clerk/Director and Finance JT:mmv
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2011.