TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2011
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order to Allied Electronics, Inc, to Furnish and Deliver Communications Cables and Supplies in an amount of $1,784.32, from an amount of $5,001.00, to an amount not to exceed $3,216.68 Account 101-27000-623810, Purchase Order 8006453
Body
Dear Sir:
On March 30, 2010, the Director of Procurement and Materials Management issued a purchase order to Allied Electronics, Inc, to furnish and deliver communication cables and supplies, in an amount not to exceed $15,000.00. The Purchase Order expired on December 31, 2010.
As of November 3, 2011, the attached list of change orders has been approved. The effect of these change orders resulted in a total decrease of $9,999.00 from the original purchase order amount of $15,000.00. The current purchase order value is $5,001.00. The prior approved change order reflects a 67% decrease to the original purchase order value.
The reason for this change order is to reduce and close this purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $1,784.32, (36% of the current Purchase Order value), from an amount of $5,001.00, to an amount not to exceed $3,216.68.
Funds will be restored to Account 101-27000-623810.
Requested, Keith D. Smith, Director of Information Technology, KDS:MH:RD
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2011
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