TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 6, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 12-689-21, Furnish and Deliver Wheel Loaders to LASMA, to Patten Industries, Inc., in an amount not to exceed $976,000.00, Account 201-50000-634760, Requisition 1349943
Body
Dear Sir:
On October 4, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 12-689-21 Furnish and Deliver Wheel Loaders to LASMA.
In response to a public advertisement of November 7, 2012, a bid opening was held on November 20, 2012. The bid tabulation for this contract is:
ROLAND MACHINERY COMPANY $673,262.00
MCALLISTER EQUIPMENT COMPANY $754,008.00
PATTEN INDUSTRIES, INC. $976,000.00
One hundred eighty-six (186) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
The low bid, submitted by Roland Machinery Company, revealed pricing for items 1 and 2 written in words is considered ambiguous. Therefore, their bid is considered non-responsive and rejected in the public's best interest. The second low bid submitted by McAllister Equipment Company contained a photocopy of their bid bond, and did not have an original signature as required. Therefore, their bid is considered non-responsive and rejected in the public's best interest. The Director of Procurement and Materials Management has notified Roland Machinery Company, and McAllister Equipment Company of this action.
Patten Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $1,000,000.00, placing the bid of $976,000.00, approximately 2.4 percent below the estimate.
The Multi-Project Labor was not included in this contract because it is primarily a furnish and deliver contract.
The revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 12-689-21, to Patten Industries, Inc., in an amount not to exceed $976,000.00.
The bid deposit in the amount of $50,000.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-634760.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 6, 2012