TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 5, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to award Contract 08-880-12 Rehabilitation of Preliminary Tanks in the Calumet Service Area, to Independent Mechanical Industries, Inc., in an amount not to exceed $499,180.00, Account 101-68000-612650, Requisition 1229434
Body
Dear Sir:
On December 6, 2007, the Board of Commissioners passed an order authorizing the Purchasing Agent to advertise for bids for Contract 08-880-11 Rehabilitation of Preliminary Tanks in the Calumet Service Area.
In response to a public advertisement of January 9, 2008, a bid opening was held on February 5, 2008. All bids were rejected as reported at the March 20, 2008 Board meeting.
In response to a public re-advertisement of April 2, 2008, a bid opening was held on April 29, 2008.
The bid tabulation for this contract is:
INDEPENDENT MECHANICAL INDUSTRIES, INC. $499,180.00
F.E.L. SERVICES, INC. $537,963.00
Four hundred ninety-three (493) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
Independent Mechanical Industries, Inc., the lowest responsible bidder, is proposing to perform the contract, in accordance with the specifications. The estimate for the contract was $550,000.00, placing the bid of $499,180.00, approximately 9.2 percent below the estimate. They are in compliance with Revised Appendix D as indicated on the attached report. The utilization goals are 20 percent MBE, 11 percent WBE, and the bidder offers PCE participation for the SBE goal.
Independent Mechanical Industries, Inc., has executed the Multi-Project Labor Agreement certificate as required. The trades anticipated to be utilized on the contract are: Iron Workers, Machinists, Carpenters, Hoisters, and Laborers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to award Contract 08-880-12 to Independent Mechanical Industries, Inc., in an amount not to exceed $499,180.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Purchasing Agent.
Funds for the 2008 expenditures in the amount of $249,590.00 are available in Account 101-68000-612650. The estimated expenditures for 2009 is $249,590.00. Funds for the 2009 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 5, 2008. Approved, President Terrence J. O’Brien
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