TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 21, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to award Contract 08-028-12, Group B, to Fisher Scientific Company, LLC, to furnish and deliver miscellaneous laboratory supplies to various locations for a one (1) year period, in an amount not to exceed $11,035.62, Account 101-20000-623570
Body
Dear Sir:
On November 1, 2007, the Board of Commissioners passed an order directing the Purchasing Agent to advertise for bids to furnish and deliver miscellaneous laboratory supplies to various locations for a period of one (1) year, beginning approximately January 1, 2008 and ending December 31, 2008.
In response to a public advertisement of November 14, 2007, a bid opening was held on November 27, 2007, Group A was awarded at the January 3, 2008 Board Meeting and bids for Group B were rejected. In response to a public re-advertisement of January 16, 2008, a bid opening was held on January 29, 2008. The bid tabulation for this contract is:
FISHER SCIENTIFIC CO., LLC $11,035.62
A. DAIGGER & CO., INC. $11,279.88
VWR INTERNATIONAL, LLC $14,134.36
Six hundred twenty-four (624) companies were notified of this contract being advertised and ten (10) companies requested specifications.
Fisher Scientific Company, LLC, the lowest responsible bidder for Group B, proposes to perform this contract all in accordance with our specifications. The total estimated cost for Group B of this contract was $11,000.00, placing the total bid of $11,035.62, approximately equal to the Group B estimate.
In view of the foregoing, it is recommended that this contract be awarded as indicated in the Agenda Summary. The bid deposit in the amount of $550.00 for Group B, will be retained in lieu of performance bond, which is satisfactory to our Legal Department and approved by the Purchasing Agent. Purchase orders will be issued on this contract for the material, as required. Payment will be based on the unit prices as indicated in the proposal. Funds for this expenditure are available in Account 101-20000-623570.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, DAL:SEB:JN:mb
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this February 21, 2008. Approved, President Terrence J. O’Brien