TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 3, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 25-028-11, Furnish and Deliver Paper Filters, Crucibles, and Petri Dishes to Various Locations for a One (1) Year Period, Groups A, C and D to Fisher Scientific Company, LLC, in an amount not to exceed $188,304.04, and Group B to Taylor Distribution Group LLC, in an amount not to exceed $15,801.49, Account 101-20000-623570 (Deferred from the March 20, 2025 Board Meeting)
Body
Dear Sir:
On January 23, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 25-028-11, Furnish and Deliver Paper Filters, Crucibles, and Petri Dishes to Various Locations for a One (1) Year Period, beginning approximately April 1, 2025 and ending March 31, 2026.
In response to a public advertisement of January 29, 2025, a bid opening was held on February 11, 2025. The bid tabulation for this contract is:
GROUP A: PAPER FILTERS (WHATMAN)
Fisher Scientific Company, LLC $60,513.03
Taylor Distribution Group, LLC $64,600.39
Colonial Scientific, Inc. $69,066.20
Pacific Star Corporation $81,409.23
GROUP B: CRUCIBLES
Taylor Distribution Group, LLC $15,801.49
Fisher Scientific Company, LLC $16,492.69
Colonial Scientific, Inc. $36,585.94
Pacific Star Corporation $302,226.55
GROUP C: PETRI DISHES
Fisher Scientific Company, LLC $67,656.19
Taylor Distribution Group, LLC $77,495.40
Colonial Scientific, Inc. $79,993.08
Pacific Star Corporation $98,327.24
GROUP D: PAPER FILTERS
Fisher Scientific Company, LLC $60,134.82
Taylor Distribution Group, LLC $64,362.64
Colonial Scientific, Inc. $71,907.52
Pacific Star Corporation $214,981.22
Fisher Scientific Company, LLC, the lowest responsible bidder for Groups A, C, and D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, C, and D of this contract was $182,000.00, placing the total bid of $188,304.04 approximately 3.46 percent above the estimate.
Taylor Distribution Group, LLC, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $20,000.00, placing the total bid of $15,801.49 approximately 20.99 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-028-11, Groups A, C, and D to Fisher Scientific Company, LLC in an amount not to exceed $188,304.04, and Group B to Taylor Distribution Group in an amount not to exceed $15,801.49.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dt
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 3, 2025
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