TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase Contract 21-RFP-12, Building Security Management System, to Quantum Crossings, L.L.C., in an amount of $50,778.00, from an amount of $424,293.00, to an amount not to exceed $475,071.00, Accounts 101-15000-612430, 612820 and 634990, Purchase Order 3131689
Body
Dear Sir:
On December 7, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 21-RFP-12, Building Security Management System, to Quantum Crossings, L.L.C., in an amount not to exceed $415,900.00. The contract expires on December 31, 2026.
As of August 4, 2025, the attached list of change orders has been approved.
Original Contract Amount $415,900.00
Date of Board Approval 12/7/2023
Cumulative Change Order (07/11/2024) $8,393.00
% Change of Original Contract Value 2.02%
Current Contract Value $424,293.00
Requested Increase or Decrease $50,778.00
New Contract Value $475,071.00
% Change of Current Contract Value 11.97%
Total % Change of Original Contract Value 14.23%
Additional funding is needed to cover the installation of security equipment on the 3rd and 7th floors of the Main Office Building Annex (MOBA). This work is outside the original scope and includes new panels, wiring, and security components for multiple doors. These critical updates are necessary to enhance the safety and security of MOBA and ensure full coverage throughout the building.
This change order is in compliance with the Illinois Criminal Code, as the circumstances were unforeseen at the time the original contract and is necessary due to the August 22, 2024, flood event at the MOBA. This change is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 21-RFP-12 in an amount of $50,778.00 (approximately 11.97% of the current contract value), from an amount of $424,293.00 to an amount not to exceed $475,071.00.
Funds are available in Accounts 101-15000-612430, 612820 and 634990. Funds for 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Shellie A. Riedle, Administrative Services Officer, CO:VA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2025
Attachment