TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRAUARY 15, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 24-904-11, Furnish and Deliver a 6x4 Dump Truck Chassis, to M & K Quality Truck Sales of Illinois, Inc., in an amount not to exceed $164,778.22, Account 101-69000-634860, Requisition 1607072
Body
Dear Sir:
On December 7, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-904-11, Furnish and Deliver a 6x4 Dump Truck Chassis.
In response to a public advertisement of January 10, 2024, a bid opening was held on January 30, 2024. The bid tabulation for this contract is:
M & K QUALITY TRUCK SALES OF ILLINOIS, INC. $164,778.22
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: Company is a truck body builder and does not offer chassis. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
M & K Quality Truck Sales of Illinois, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $166,000.00, placing their bid of $164,778.22 approximately equal to the estimate.
All equipment shall be delivered within 270 calendar days after the issuance of the purchase order.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract due to the lack of available MBE/WBE/VBEs that can supply the equipment.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 24-904-11 to M & K Quality Truck Sales of Illinois, Inc., in an amount not to exceed $164,778.22.
Funds for the 2024 expenditure, in the amount of $164,778.22, are available in Account 101-69000-634860.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 15, 2024
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