TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 19, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to LAI, Ltd., to Furnish and Deliver Process Equipment and Parts to Various Locations for a Three-Year Period, in a total amount not to exceed $1,275,000.00, Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623270, 623780, and 634650
Body
Dear Sir:
Authorization is requested to issue purchase orders to LAI, Ltd., to furnish and deliver equipment and parts from MSA, Rodney Hunt, Pulsafeeder, Red Valve, Xylem, Shand & Jurs Biogas, Headworks, Wemco, Dezurik, Rotork, Foxboro Instrumentation, Wedeco, Chemineer, Hidrostal, NOV Process, Westech, and Flow Technologies to various locations, on an as needed basis, for approximately a three-year period. All equipment and parts will be delivered prior to December 31, 2022.
LAI, Ltd., the sole source distributor of the process equipment and parts, has submitted prices for the equipment and parts required. Purchase orders will be issued as needed using an outline agreement based on the unit prices received from LAI, Ltd. Inasmuch as LAI, Ltd., is the only source of supply for the equipment and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The equipment and parts are needed for gas detection, actuators, mixing, pumps, valves, monitoring, instrumentation, collection screening, and primary/secondary treatment processes.
LAI, Ltd., is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to LAI, Ltd., in an amount not to exceed $1,275,000.00.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623270, 623780, and 634650. The estimated expenditures for the period of 01/01/2020 through 12/31/2020 are $425,000.00, 01/01/2021 through 12/31/2021 are $425,000.00, and 01/01/2022 through 12/31/2022 are $425,000.00. Funds for years 2020, 2021 and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 19, 2019