TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to advertise Contract 26-633-11, Furnishing and Delivering Polymer, estimated cost $39,266,980.00, Accounts 101-67000/68000/69000-623560, Requisitions 1655694, 1655290, and 1655789
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 26-633-11, Furnishing and Delivering Polymer, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure polymer for thickening sludge for a three (3) year period.
The estimated cost for this contract is $39,266,980.00. The estimated 2026, 2027, 2028, and 2029 expenditures are $5,775,980.00, $12,889,000.00, $13,289,000.00 and $7,313,000.00, respectively.
The bid deposit for this contract is $600,000.00. Polymer is a crucial chemical for process operations.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included in this contract because there are no subcontracting opportunities.
The tentative schedule for this contract is as follows:
Advertise May 13, 2026
Bid Opening June 2, 2026
Award June 18, 2026
Completion June 30, 2029
Funds for 2026 are available in Accounts 101-67000/68000/69000-623560. Funds for the subsequent years, 2027, 2028, and 2029, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 26-633-11.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations, JBS:BML:JR:MM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2026
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