TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 19, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease Contract 05-818-11 Maintenance and Repair of HVAC and Refrigeration Systems at the Calumet Water Reclamation Plant, to Anchor Mechanical, Inc., in an amount of $11,951.99, from an amount of $83,122.52, to an amount not to exceed $71,170.53, Account 101-68000-612680, Purchase Order 5000345
Body
Dear Sir:
On December 2, 2004, the Board of Commissioners passed an order authorizing the Purchasing Agent to award Contract 05-818-11 Maintenance and Repair of HVAC and Refrigeration Systems at the Calumet Water Reclamation Plant, to Anchor Mechanical, Inc., in an amount not to exceed $85,000.00. The Contract expired on March 30, 2008.
As of June 9, 2008, the attached list of Change Orders has been approved. The effect of these Change Orders resulted in a decrease in an amount $1,877.48 from the original amount awarded of $85,000.00. The current Contract value is $83,122.52. The prior approved Change Orders reflect a 2.2% decrease to the original Contract value.
The need for the decrease is because maintenance services are performed on an as-needed basis and funds in the amount of $11,951.99 were not expended in 2008.
This Change Order is in compliance with the Illinois Criminal Code since the Change Order is due to circumstances not reasonably foreseeable, and is in the best interest of the District.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute a Change Order to decrease the Contract in an amount of $11,951.99 (14.4% of the current Contract value) from an amount of $83,122.52 to an amount not to exceed $71,170.53.
Funds will be restored in Account 101-68000-612680.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:EEW
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 19, 2008. Approved, President Terrence J. O’Brien
Attachment