TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 23-936-11, Furnishing and Delivering Citric Acid to Wilson Industrial Sales Company, Inc., in an amount of $47,410.00, from an amount of $147,439.60, to an amount not to exceed $100,029.60, Account 101-69000-623560, Purchase Order 3124049
Body
Dear Sir:
On May 4, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 23-936-11, Furnishing and Delivering Citric Acid to Wilson Industrial Sales Company, Inc., in an amount not to exceed $174,636.00. The contract expires on December 23, 2024.
As of October 17, 2024, the attached list of change orders has been approved.
Original Contract Amount $174,636.00
Date of Board Approval 5/4/2023
Cumulative Change Order Value (10/17/2024) ($27,196.40)
% Change of Original Contract Value -15.6%
Current Contract Value $147,439.60
Requested Increase or Decrease ($47,410.00)
New Contract Value $100,029.60
% Change of Current Contract Value -32.2%
% Change of Original Contract Value -42.7%
A decrease in value is requested to reflect the actual expenditures and to close the contract. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 23-936-11, in an amount of $47,410.00 (approximately 32.2% of the current contract value), from an amount of $147,439.60, to an amount not to exceed $100,029.60.
Funds will be restored to Account 101-69000-623560.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2024
Attachment