TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authorization to rescind Contract 26-915-11, Furnish, Deliver, and Change Out Media in the Hydrogen Sulfide Removal Vessels at the Stickney Water Reclamation Plant, to BCE-USA, LLC, in an amount not to exceed $1,692,453.00, Account 101-69000-612650, Requisition 1654025
Body
Dear Sir:
On April 2, 2026, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 26-915-11, Furnish, Deliver, and Change Out Media in the Hydrogen Sulfide Removal Vessels at the Stickney Water Reclamation Plant.
In response to a public advertisement of June 17, 2026, a bid opening was held on July 14, 2026. The bid tabulation for this contract is:
BCE-USA LLC $1,692,453.00
INDEPENDENT MECHANICAL INDUSTRIES INC $1,772,695.00
On August 13, 2026, the Board of Commissioners authorized the award of Contract 26-915-11, Furnish, Deliver, and Change Out Media in the Hydrogen Sulfide Removal Vessels at the Stickney Water Reclamation Plant, to BCE-USA, LLC (BCE), in an amount not to exceed $1,692,453.00.
On August 18, 2026, the official notice of award letter was emailed to BCE requesting BCE to provide the name of the surety company for the performance bond. On August 26, 2026, the name of the surety was provided to the District. On August 27, 2026, the agreement and bond were emailed to BCE, and requested that the documents be fully executed by their surety and BCE and returned to the District within thirteen (13) days as required. On September 15, 2026, a letter from the District was emailed to BCE requesting the fully executed documents be by September 18, 2026, or the award will be rescinded. As of September 22, 2026, the District has not received the fully executed bond from BCE.
Therefore, based on the above information, the award of this contract to BCE will be rescinded in the public’s best interest. The Director of Procurement and Materials Management has notified BCE of this action.
As a result, BCE will not be considered a responsible bidder in accordance with Section 70 ILCS 2605/11.11 of the Purchasing Act for a period of one year.
There was no bid deposit required on the contract.
Maintenance & Operations department will review the next low bidder.
Requested, Edward J. Staudacher, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2026