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File #: 23-0743    Version: 1
Type: Agenda Item Status: Adopted
File created: 7/27/2023 In control: Procurement Committee
On agenda: 8/10/2023 Final action: 8/10/2023
Title: Authority to increase Contract 20-690-11, Large Electric Motor Overhaul at Various Locations, Groups A, B, and C, to L & S Electric, Inc., in an amount of $100,000.00, from an amount of $867,832.00, to an amount not to exceed $967,832.00, Accounts 101-67000/68000/69000-612650, Purchase Order 5001762

TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to increase Contract 20-690-11, Large Electric Motor Overhaul at Various Locations, Groups A, B, and C, to L & S Electric, Inc., in an amount of $100,000.00, from an amount of $867,832.00, to an amount not to exceed $967,832.00, Accounts 101-67000/68000/69000-612650, Purchase Order 5001762

Body

 

Dear Sir:

 

On September 17, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 20-690-11, Large Electric Motor Overhaul at Various Locations, Groups A, B, and C to L & S Electric, Inc., in an amount not to exceed $867,832.00.  The contract completion date is December 31, 2023.

 

There are no prior change orders.

 

Original Contract Amount                     $867,832.00

Date of Board Approval                     9/17/2020

Cumulative Change Order (7/26/2023)                     $0.00

% Change of Original Contract Value                     0.0%

Current Contract Value                     $867,832.00

Requested Increase or Decrease                     $100,000.00

New Contract Value                     $967,832.00

% Change of Current Contract Value                     11.5 %

% Change of Original Contract Value                     11.5 %

 

The contract is for work on pump motors at various locations and this change order is to add the reconditioning of two pump motors at the Racine Avenue Pumping Station. This work was not known until after July 2nd and was not foreseeable when the contract was prepared. This change is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District. 

 

The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because of the limited availability of MBE/WBE participants and specialized nature of the work.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 20-690-11 in an amount of $100,000.00 (11.5% of the current contract value), from an amount of $867,832.00 to an

amount not to exceed $967,832.00. 

 

Funds are available in Account 101-69000-612650.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:JR:JMC:AP

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023