TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order with the Chicago Public Schools (15-IGA-20) in an amount of $926,204.17, from an amount of $16,000,000.00, to an amount not to exceed $15,073,795.83, Account 501-50000-612400, Purchase Order 3091481
Body
Dear Sir:
On October 16, 2014, the Board of Commissioners granted authority to enter into an Intergovernmental Agreement (IGA) between the District and the Chicago Public Schools (CPS) to install Green Infrastructure at various Chicago public schools at a maximum of 30 schools under the Space to Grow program (15-IGA-20), in an amount not to exceed $3,000,000 per year for five years.
On August 4, 2016, the Board of Commissioners approved a change order to fund the additional $1,000,000.00 toward the design of Green Infrastructure improvements for a total value of $16,000,000.00.
On July 11, 2019, the Board of Commissioners granted authority to extend the District’s participation in the program with CPS through 2022.
The District previously made two direct voucher payments to CPS under this IGA in 2016 for a total value of $926,204.17. To ensure the total amount of funding to be provided under the subject purchase order assigned to this agreement does not exceed the amount previously authorized by the Board, it is requested that the purchase order be decreased by the amount of the two direct voucher payments.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the IGA and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $926,204.17 (5.8% of the current purchase order value), from an amount of $16,000,000.00, to an amount not to exceed $15,073,795.83.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2020
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