TRANSMITTAL LETTER FOR THE BOARD MEETING OF AUGUST 8, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to decrease cost estimate for Contract 19-603-11, Furnishing and Delivering Roadway Rock Salt to Various Service Areas, from $125,060.00 to $42,500.00, Accounts 101-67000/68000/69000-623130, Requisitions 1517976, 1518112 and 1518104 (As Revised)
Body
Dear Sir:
At the Board Meeting of May 16, 2019, the Board of Commissioners duly authorized the Director of Procurement and Materials Management to advertise Contract 19-603-11, Furnishing and Delivering Roadway Rock Salt to Various Service Areas, for an estimated cost of $125,060.00. The purpose of this contract is for furnishing and delivering roadway rock salt to various service areas. The contract cost estimate is being decreased because the duration of the contract is being reduced to 12 months from 30 months.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to decrease the cost estimate for Contract 19-603-11 from $125,060.00 to $42,500.00.
There will be no bid deposit for this contract.
The revised tentative schedule for this contract is as follows:
Advertise August 16, 2019
Bid Opening September 10, 2019
Award October 3, 2019
Completion October 31, 2020
The revised estimated 2019 and 2020 expenditures for this contract are $18,400.00 and $24,100.00 respectively.
Funds for the 2019 expenditures, in an amount of $18,400.00, are available in Accounts 101-67000/68000/69000-623130. Funds for the 2020 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019
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