TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 09-365-5F, Heritage Park Flood Control Facility, to F.H. Paschen/Lake County Grading, a Joint Venture, in an amount not to exceed $29,475,000.00, Account 501-50000-645620, Requisition 1331297
Body
Dear Sir:
On October 20, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 09-365-5F Heritage Park Flood Control Facility.
In response to a public advertisement of November 9, 2011, a bid opening was held on February 7, 2012. The bid tabulation for this contract is:
IHC CONSTRUCTION COMPANIES LLC $28,978,000.00
F.H. PASCHEN/LAKE COUNTY GRADING, $29,475,000.00
A JOINT VENTURE
T.J. LAMBRECHT CONSTRUCTION, INC. $29,994,376.40
SOLLITT/SACHI/ALWORTH, A JOINT VENTURE *$31,186,519.69
MCHUGH/GARTH, A JOINT VENTURE $34,032,640.00
*corrected total
Seven hundred one (701) companies were notified of this contract being advertised and sixty-eight (68) companies requested specifications.
The bid submitted by IHC Construction Companies LLC (IHC), revealed that there was a shortfall in the Women Business Enterprise (WBE) participation. The goal for WBE was 10 percent, and IHC offered 7.3 percent. Therefore, their bid is considered non-responsive and rejected. In addition, IHC Construction Companies, LLC, submitted a revised Utilization Plan after the bid opening to correct their shortfall, which was not accepted. IHC was notified of this action.
F.H. Paschen/Lake County Grading, a Joint Venture, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $33,049,268.00, placing the bid of $29,475,000.00, approximately 10.8 percent below the estimate.
F.H. Paschen/Lake County Grading, a Joint Venture, is in compliance with the Revised Appendix D as indicated on the attached report. The protected class utilization for this contract is 20 percent Minority Business Enterprise (MBE), 10 percent WBE, and the vendor offers MBE and WBE credits to satisfy the Small Business Enterprise (SBE) goal.
F.H. Paschen/Lake County Grading, a Joint Venture, has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that all trades will be utilized on this project, except for: elevator, plasterer, marble setter, and terrazzo workers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 09-365-5F, to F.H. Paschen/Lake County Grading, a Joint Venture, in an amount not to exceed $29,475,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 501-50000-645620.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012
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