TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2011
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 12-915-11 Services to Repair SCADA and DCS Systems at Various Locations in the Stickney Service Area, estimated cost $75,000.00, Account 101-69000-612650, Requisition 1330892
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 12-915-11, for the procurement of repair services for SCADA and DCS systems at various locations in the Stickney Service Area, for a period of approximately three years at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide services on an as-needed basis for the SCADA and DCS systems located at the Stickney WRP, the Mainstream Pumping Station and the Racine Avenue Pumping Station. SCADA and DCS systems consist of devices and communication modules used for network monitoring and control functions at these facilities. The repair services are needed to ensure that the systems continue to operate at high levels of efficiency and reliability.
The estimated cost for this contract is $75,000.00. The estimated 2012, 2013 and 2014 expenditures are $25,000.00, $25,000.00 and $25,000.00, respectively.
The bid deposit for this contract is $3,750.00.
The contract specifications require that all work commence on January 30, 2012, or five days after approval of the contractor's bond, whichever comes later, and terminate on December 31, 2014. Liquidated damages are $50.00 per day for each calendar day the contractor fails to meet various performance requirements, as detailed in the contract specifications.
The Multi-Project Labor Agreement and the Revised Appendix D are not included in this contract because the work involves the maintenance and repair of specialized computer equipment and other instrumentation. This work can only be performed by the equipment manufacturer's engineers, or by other highly skilled technicians trained in the servicing of similar equipment and certified by a national accrediting body. If any trade work is required, it will be performed by in-house labor forces.
The tentative schedule for this contract is as follows:
Advertise November 30, 2011
Bid Opening December 20, 2011
Award January 19, 2012
Completion December 31, 2014
Funds are being requested in 2012 in Account 101-69000-612650, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent years, 2013 and 2014, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 12-915-11.
Requested, Manju P. Sharma, Director of Maintenance and Operations,
SES:SO'C:MAG:LSC:RSE
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2011