TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 6, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order with AT&T Global Services, Inc., for service for thirty-six (36) point to point T1 lines and service for three (3) Gigaman lines for an extended period of ninety (90) days in an amount of $95,000.00, from an amount of $2,194,228.00, to an amount not to exceed $2,289,228.00, Account 101-27000-612210, Purchase Order 3048028
Body
Dear Sir:
On June 7, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to AT&T Global Services, Inc., for service for thirty-six (36) point to point T1 lines and service for three (3) Gigaman lines, to furnish services, in an amount not to exceed $1,769,000.00. The contract expires on November 30, 2012.
As of September 15, 2011, the attached list of change orders has been approved. The effect of these change orders resulted in an increase of $425,228.00 from the original amount awarded of $1,769,000.00. The current contract value is $2,194,228.00. The prior approved change orders reflect a 24% increase to the original contract value.
Extending the agreement for ninety (90) days will allow the District to review bid proposals and award a new contract.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $95,000.00 (4% of the current contract value), from an amount of $2,194,228.00, to an amount not to exceed $2,289,228.00.
Funds are available in Account 101-27000-612210 for 2012. Funds for subsequent year 2013 are contingent on the Board of Commissioner's approval of the District's budget for that year.
Requested, Dharani Villivalam, Acting Director of Information Technology DV:SL:ML:sl
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 6, 2012
Attachment