TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 21-699-11, Services of Heavy Equipment with Operators, estimated cost $2,677,500.00, Accounts 101-68000/69000-612520, Requisitions 1546515, 1546508
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 21-699-11, Services of Heavy Equipment with Operators, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services of heavy equipment with operators to process biosolids at CALSMA and LASMA. This contract has two groups. Group A Services of Heavy Equipment at LASMA and Group B Services of Heavy Equipment at CALSMA. A contract will be awarded for each group.
The estimated cost for this contract is not to exceed $2,677,500.00. The estimated 2021, 2022, and 2023 expenditures are not to exceed $892,500.00, $892,500.00, and $892,500.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance Revised Appendix D, and the Appendix V will be included in this contract. The type of work to be performed under the contract is within the “Excavation Services” category for establishing PCE utilization goals. The PCE utilization goals for this contract are 20% Minority Business Enterprises (MBE), 9% Women’s Business Enterprises (WBE), 3% Veteran-Owned Business Enterprises (VBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise January 13, 2021
Bid Opening February 9, 2021
Award March 4, 2021
Completion December 31, 2023
Funds are being requested in 2021 in Accounts 101-68000/69000-612520 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent years, 2022 and 2023, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-699-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2020
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