TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 16, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Hach Company for Maintenance, Calibration, Repair Services, and Consumable Parts at the O’Brien, Egan and Hanover Park Water Reclamation Plants, in a total amount not to exceed $16,489.48, Account 101-67000-612650, Requisition 1577611
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Hach Company, for maintenance, calibration, repair services, and consumable parts of various HACH instruments and analyzers at the O’Brien, Egan, and Hanover Park Water Reclamation Plants. All services will be completed and parts will be delivered before December 31, 2022.
Hach Company, the sole source provider of Field Service Partnerships of HACH equipment in the United States, has submitted pricing for the services required. HACH instruments and analyzers are used to gather and record essential data from the process stream, which is then used to optimize and improve the efficiency of the wastewater treatment process. The aforementioned HACH Field Service Partnerships are required to keep these instruments and associated components maintained properly and performing to OEM specifications, thereby allowing the District to maintain compliance with permits. Inasmuch as Hach Company, is the only source of the services and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Hach Company, is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the work involved.
The Affirmative Action Ordinance Revised Appendix D and Appendix V are not included because Hach Company is the sole provider for these proprietary repair and maintenance services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Hach Company, in an amount not to exceed $16,489.48.
Funds are available in Account 101-67000-612650.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 16, 2022