TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to increase purchase order and amend an agreement with Verizon Wireless for the purchase, installation and configuration of cellular telephones, accessories and wireless communications services, in the amount of $34,000.00, from an amount of $170,000.00, to an amount not to exceed $204,000.00, Account 101-27000-612210,623850 Purchase Order 3038259 (As Revised)
Body
Dear Sir:
On December 15, 2005 the Board of Commissioners authorized the Purchasing Agent to issue purchase order and enter into an agreement with Verizon Wireless for the Purchase, Installation and Configuration of Cellular Telephones, Accessories and Wireless Communications Services for a period of twenty-four (24) months in the amount not to exceed $100,000.00. On July 12, 2007, the Board of Commissioners authorized the Purchasing Agent to increase the Purchase Order from $100,000.00 to $145,000.00. On February 7, 2008, the Board of Commissioners authorized the Purchasing Agent to increase the Purchase Order from $145.000.00 to $175,000.00. The agreement will expire on May 31, 2008.
The District is currently requesting new proposals to replace the current vendor. In order to afford the Information Technology Department sufficient time to select a vendor that will continue to provide the most favorable rates to the District, Board approval is requested to increase and extend the current contract.
As it was not reasonably foreseeable that this increase and extension would be needed, it is requested that the Board of Commissioners authorize the Purchasing Agent to increase in an amount not to exceed $34,000.00 and extend the agreement with Verizon Wireless for an additional three months until August 31, 2008.
Funds are available in Account Number 101-27000-612210,623850.
Requested, Keith D. Smith, Director of Information Technology, KDS:JC:ML:tm
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this May 1, 2008 Approved, President Terrence J. O’Brien