TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 24-279-5F, Suburban Green Schoolyard Pilot Project 1 in Burnham, to Foundation Mechanics, LLC, in an amount not to exceed $1,933,417.10, plus a five (5) percent allowance for change orders in an amount of $96,670.86, plus Alternates 2 and 3 in an amount of $191,382.00, for a total amount not to exceed $2,221,469.96, Account 501-50000-645620, Requisition 1628550
Body
Dear Sir:
On January 23, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-279-5F, Suburban Green Schoolyard Pilot Project 1 in Burnham.
In response to a public advertisement of April 2, 2025, a bid opening was held on May 6, 2025. The bid tabulation for this contract is:
2BG VENTURE LLC $1,605,048.88
FOUNDATION MECHANICS, LLC $1,933,417.10
2BG Venture, LLC, submitted a low bid, but does not comply with the District’s Multi-Project Labor Agreement (MPLA). This company is not a signatory to any union or labor organization affiliated under our MPLA. Therefore, 2BG Venture, LLC is considered non-responsive and rejected. The Director of Procurement and Materials Management has notified 2BG Venture, LLC of this action.
Foundation Mechanics, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost range for this contract is $1,805,000.00 to $2,185,000.00, placing their base bid of $1,933,417.10, excluding alternate bid items, within the engineer’s cost range estimate of the contract.
Foundation Mechanics, LLC has executed the MPLA Certificate as required. It is anticipated that the following trades will be utilized on this contract: carpenters, cement workers/masons, iron workers, equipment operators, laborers, plumbers, and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Veteran-Owned Business Enterprise (VBE) utilization goals for this contract are 15% MBE and/or WBE and 3% VBE policy goal.
Foundation Mechanics, LLC is in compliance with the Affirmative Action Ordinance Revised Appendix D and Appendix V as indicated on the attached report. The bidder has committed to the following utilization goals for this contract: 25.45% MBE and 12.67% WBE. Bidder provided 3.85% for VBE policy goal participation.
Appendix C and Appendix K do not apply.
The Board of Education School District 154.5 selected Alternate Bid Item 2 - New Playground Equipment at $138,155.00 and Alternate Bid Item 3 - Game Striping at $53,227.00 which is included and will be reimbursed back to the MWRD through an Intergovernmental Agreement.
The contract will require approximately eight (8) people for the services.
The contract specifications require that all work commence 30 days after approval of the contractor’s bond and shall be completed within 480 calendar days after approval of the contractor’s bond.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-279-5F to Foundation Mechanics, LLC, in an amount not to exceed $1,933,417.10, plus a five (5) percent allowance for change orders in an amount of $96,670.86, plus Alternates 2 and 3 in an amount of $191,382.00, for a total amount not to exceed $2,221,469.96, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2025 expenditure in the amount of $1,196,670.86 are available in Account 501-50000-645620. The estimated expenditure for 2026 is $1,024,799.10. Funds for the 2026 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Catherine A. O’Connor, Director of Engineering
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2025
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