TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 19, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 25-631-11, Furnishing and Delivering Odor Control Canisters and Media to Various Locations, to Syneco Systems, Inc., in an amount not to exceed $203,100.00, Account 101-66000-623560, Requisition 1621387
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Dear Sir:
On September 5, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-631-11, Furnishing and Delivering Odor Control Canisters and Media to Various Locations.
In response to a public advertisement of October 30, 2024, a bid opening was held on November 19, 2024. The bid tabulation for this contract is:
SYNECO SYSTEMS, INC. $196,726.56
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: could not meet the specifications of the product required. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $203,100.00.
Syneco Systems, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $203,100.00, placing their bid of $196,726.56 approximately 3.1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is a furnish and deliver contract for materials.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract due to the lack of available M/W/VBE subcontractors to perform the required scope of work.
The contract will expire on December 31, 2027, or upon expenditures of available funds, whichever occurs sooner. No bid deposit was required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 25-631-11 to Syneco Systems, Inc. in an amount not to exceed $203,100.00.
Funds are being requested for the 2025 expenditures, in the amount of $67,700.00, in Account 101-66000-623560. The estimated expenditures for 2026 and 2027 are $67,700.00 for each year respectively and are contingent on the Board of Commissioners’ approval of the budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 19, 2024
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