TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 19, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order for Contract 08-115-11 Furnish and Deliver American Sigma Flowmeters for the Industrial Waste Division, to Hach Company, in an amount not to exceed $39,962.55, Account 101-16000-623570, Requisition 1237482
Body
Dear Sir:
On March 6, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids for Contract 08-115-11 Furnish and Deliver American Sigma Flowmeters for the Industrial Waste Division.
In response to a public advertisement of April 9, 2008, a bid opening was held on April 29, 2008. The bid tabulation for this contract is:
GASVODA & ASSOCIATES, INC. $33,500.00
HACH COMPANY $39,962.55
ELAN TECHNOLOGIES, INC. $41,800.00
Eight hundred fifteen (815) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
A review by the Research and Development Department of the low bidder Gasvoda & Associates, Inc., revealed that this firm offered an ISCO flowmeter, whereas the specifications required an American Sigma flowmeter. The ISCO flowmeter uses their own software to operate and is not compatible with the Insight software which the Research and Development Department utilizes. Therefore, the Purchasing Agent has notified Gasvoda Associates, Inc., that their bid is considered non-responsive and rejected in the public’s best interest.
Hach Company, the lowest responsible bidder, is proposing to perform the contract, in accordance with the specifications. The estimated cost for this contract was $40,000.00, placing the bid of $39,962.55, approximately equal to the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in the contract because it is primarily for furnishing and delivering equipment.
In view of the foregoing, it is requested that the Purchasing Agent be authorized to issue a purchase order to Hach Company, in an amount not to exceed $39,962.55. No bid deposit was required for this contract. Funds are available in Account 101-16000-623570.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 19, 2008. Approved, President Terrence J. O’Brien