TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 20, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 11-187-3F Addison Creek Channel Improvements, SSA to Judlau Contracting, Inc. in an amount of $135,908.10, from an amount of $77,479,890.42, to an amount not to exceed $77,615,789.52, Account 501-50000-645620, Purchase Order 4000103
Body
Dear Sir:
On July 13, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-187-3F Addison Creek Channel Improvements, SSA to Judlau Contracting, Inc. in an amount to exceed $77,297,500.00, plus a five (5) percent allowance for change orders in an amount of $3,864,875.00, for a total amount not to exceed $81,162,375.00. The scheduled contract completion date is August 8, 2026.
As of February 7, 2025, the attached list of change orders has been approved.
Original Contract Amount $77,297,500.00
Date of Board Approval 7/13/2023
Cumulative Change Order (2/7/2025) $182,390.42
% Change of Original Contract Value 0.24%
Current Contract Value $77,479,890.42
Requested Increase $135,908.10
New Contract Value $77,615,798.52
% Change of Current Contract Value 0.18%
Total % Change of Original Contract Value 0.41%
The Engineer met with the property owner of Ross and Jack’s Landscaping located at 1530 Mannheim Road in Stone Park to address concerns about drainage and gate security issues. After meeting with the property owner, the engineer determined design changes were required to adjust a newly installed security gate and address site drainage issues by adding two catch basins and repaving a portion of the lot. The contractor submitted a cost proposal (CO-24) for an extra in the amount of $167,615.88 and a credit in the amount of $31,707.78, for a net extra in the amount of $135,908.10. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO24, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-187-3F in an amount of $135,908.10 (0.18% of the current contract value), from an amount of $77,479,890.42, to an amount not to exceed $77,615,798.52.
Funds are available in Account 501-50000-645620.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 20, 2025
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