TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 19, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Hach Company to Furnish and Deliver Hach Company Analyzer Materials and Equipment to Various Locations for a Three-Year Period, in a total amount not to exceed $330,000.00, Accounts 101-67000, 68000, 69000-623070
Body
Dear Sir:
Authorization is requested to issue purchase orders to Hach Company to furnish and deliver parts for acetate, cyanide, nitrate, potassium, sodium, dissolved oxygen, ammonia, PH, chlorine, and alkaline analyzers, samplers and controllers to various locations, on an as needed basis, for a three-year period. All equipment and parts will be delivered prior to November 30, 2022.
Hach Company, the sole source distributor of Hach analyzer equipment and parts, has submitted prices for the equipment and parts required. Purchase orders will be issued as needed based on the unit prices received from Hach Company. Inasmuch as Hach Company is the only source of supply for the equipment and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Hach Company is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement (MPLA), the Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Hach Company, in an amount not to exceed $330,000.00.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-67000, 68000, 69000-623070. The estimated expenditures for the period of 12/01/2019 through 11/30/2020 are $110,000.00, 12/01/2020 through 11/30/2021 are $110,000.00, and 12/01/2021 through 11/30/2022 are $110,000.00. Funds for years 2020, 2021 and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 19, 2019