TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 12-930-11, Elevator Maintenance in the Stickney Service Area, to Parkway Elevators, Inc., in an amount not to exceed $228,000.00, Account 101-69000-612680, Requisition 1329589
Body
Dear Sir:
On November 17, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 12-930-11 Elevator Maintenance in the Stickney Service Area.
Authorization to amend Board Order of November 17, 2011, for Authority to Advertise, was approved at the Board meeting of February 2, 2012.
In response to a public advertisement of February 8, 2012, a bid opening was held on February 28, 2012. The bid tabulation for this contract is:
PARKWAY ELEVATORS, INC. $211,590.00
MID-AMERICAN ELEVATOR COMPANY, INC. $213,744.00
SOUTH WEST INDUSTRIES, INC., D/B/A ANDERSON $232,314.00
ELEVATOR CO.
Sixty-three (63) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $228,000.00.
Parkway Elevators, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $228,000.00, placing the bid of $211,590.00, approximately 7.2 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because of the specialized nature of services required.
The Revised Appendix D was not included in this contract due to the number of protected class enterprises available to bid.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 12-930-11, to Parkway Elevators, Inc., in an amount not to exceed $228,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2012 expenditure in the amount of $62,000.00 are available in Account 101-69000-612680. The estimated expenditure for 2013 is $83,000.00, and for 2014 is $83,000.00. Funds for the 2013 and 2014 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012