TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 1, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 23-027-11 Furnish and Deliver Glass and Plastic Labware to Various Locations for a One-Year Period, estimated cost $292,000.00, Account 101-20000-623570 (As Revised)
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver glass and plastic labware to various locations for a one (1) year period, beginning approximately April 1, 2023 and ending March 31, 2024.
The purpose of this contract is to furnish and deliver glass and plastic labware, such as beakers, bottles, pipettes, and bottle caps, to the District’s storerooms, to maintain sufficient inventory levels that are required for the day-to-day operational needs of the District.
The estimated cost of this contract is as follows:
Group A - Glass Labware: $105,000.00
Group B - Plastic Labware: $68,000.00
Group C - Comm. Glass & Plastic Labware: $82,000.00
Group D - Precleaned Bottles/Jars: $37,000.00
TOTAL: $292,000.00
No bid deposit is required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5.
• Section 5, Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The tentative schedule for this contract is as follows:
Advertise December 21, 2022
Bid Opening January 17, 2023
Award March 2, 2023
Completion March 31, 2024
Funds are being requested in 2023, in Account 101-20000-623570, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-027-11.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dt
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 1, 2022