TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 5, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase the purchase order to AT&T Corp., to Furnish and Deliver POTs Local and Long Distance Services, in an amount of $330,768.00, from an amount of $631,816.15, to an amount not to exceed $962,584.15, Account 101-27000-612210, Purchase Order 3129654
Body
Dear Sir:
On February 15, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with AT&T Corp., to furnish and deliver POTs Local and Long Distance Services, in an amount not to exceed $633,600.00. This purchase order expires on May 30, 2027.
As of January 23, 2026, the following change orders have been approved.
Original Contract Amount $633,600.00
Date of Board Approval 2/15/2024
Cumulative Change Order ($1,783.85)
% Change of Original Contract Value 0.28%
Current Contract Value $631,816.15
Requested Increase or Decrease $330,768.00
New Contract value $962,584.15
% Change of Current Contract Value 52.35%
% Change of Original Contract Value 51.92%
The reason for the change order is to allow the District to fund the existing agreement through its termination on May 30, 2027. Centrex service for POTs at Fulton County is provided on a tariff basis and as such increases every two years per guidelines provided by the State of Illinois. To accommodate for these increases in 2024 and 2025, funding in the purchase order was reallocated which depleted future years. This increase will provide the necessary funding for POTs in 2026 and 2027 and takes into account the expected Centrex expenditure at Fulton County in those years.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $330,768.00 (52.35% of the current contract value), from an amount of $631,816.15, to an amount not to exceed $962,584.15.
Funds for the 2026 expenditure, in the amount of $229,518.00, are available in Account 101-27000-612210. Funds for 2027, in the amount of $101,250.00, in Account 101-27000-612210 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Sean T. Kelly, Director of Information Technology, SK:JR:uu
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 5, 2026
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