TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 22, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to decrease Contract 17-135-3V Roof Replacement of the Lue-Hing M&R Complex, Stickney Water Reclamation Plant, to IHC Construction Companies, L.L.C. in an amount of $5,966.40, from an amount of $11,907,057.12, to an amount not to exceed $11,901,090.72, Account 401-50000-645780, Purchase Order 4000094
Body
Dear Sir:
On December 1, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 17-135-3V Roof Replacement of the Lue-Hing M&R Complex, Stickney Water Reclamation Plant, to IHC Construction Companies, L.L.C. in an amount not to exceed $10,909,000.00, plus a five (5) percent allowance for change orders in an amount of $545,450.00, for a total amount not to exceed $11,454,450.00. The scheduled contract completion date is April 27, 2026.
As of January 9, 2026, the attached list of change orders has been approved.
Original Contract Amount $10,909,000.00
Date of Board Approval 12/1/2022
Cumulative Change Order (1/9/2026) $998,057.12
% Change of Original Contract Value 9.15%
Current Contract Value $11,907,057.12
Requested Decrease $5,966.40
New Contract Value $11,901,090.72
% Change of Current Contract Value -0.05%
Total % Change of Original Contract Value 9.09%
The Engineer has determined that certain revisions are required to the original scope of work for installation of a local control unit that is not needed for Air Handling Units AHU-2 and AHU-17. The revisions are necessary since an additional program that would be utilized by the local control units could cause communication issues between the Engineer’s workstation and the local control units when implementing control commands. The contractor submitted cost proposal (CO-57) for an extra in the amount of $0.00 and a credit in the amount of $5,966.40, for a net credit in the amount of $5,966.40. The engineer reviewed the proposal, found it to be reasonable and stated, via correspondence CO57, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 17-135-3V in an amount of $5,966.40 (-0.05% of the current contract value), from an amount of $11,907,057.12, to an amount not to exceed $11,901,090.72.
Funds will be restored to Account 401-50000-645780.
Requested, Catherine A. O’Connor, Director of Engineering, CS:NBP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 22, 2026
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