TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 20, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 25-003-11, Furnish and Deliver Laboratory Disposable Gloves to Various Locations for a One (1) Year Period to Saf-T-Gard International, Inc., in an amount not to exceed $53,607.00, Account 101-20000-623700
Body
Dear Sir:
On September 19, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 25-003-11, Furnish and Deliver Laboratory Disposable Gloves to Various Locations for a One (1) Year Period, beginning approximately January 1, 2025 and ending December 31, 2025.
In response to a public advertisement of September 25, 2024, a bid opening was held on October 15, 2024. The bid tabulation for this contract is:
ORGANIC SOLUTIONS INC $43,464.00
SAF-T-GARD INTERNATIONAL, INC. $53,607.00
COLONIAL SCIENTIFIC, INC. $60,615.20
SABRE SUPPLY INC $61,914.20
THOMAS SCIENTIFIC, INC. $92,146.60
MPACT LOGISTICS $118,602.00
PRODUCTION DISTRIBUTION COMPANIES, INC $124,487.30
PACIFIC STAR CORPORATION $156,656.20
MCFIELD & ASSOCIATES $267,888.40
On December 5, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to award contract 25-003-11 to Organic Solutions Inc., in an amount not to exceed $43,464.00.
On January 31, 2025, Organic Solutions Inc. notified the District that they are unable to honor the prices quoted for this contract. Therefore, Organic Solutions Inc. has forfeited their contract. A report is being submitted at this board meeting.
Saf-T-Gard International, Inc., the next lowest responsible bidder for Contract 25-003-11, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $66,000.00 placing the total bid of $53,607.00, approximately 18.8 percent below the estimate. Saf-T-Gard International, Inc. has confirmed in writing that they will honor their prices as quoted at the bid opening of October 15, 2024.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-003-11, to Saf-T-Gard International, Inc., in an amount not to exceed $53,607.00.
Funds are available in Account 101-20000-623700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 20, 2025
Attachment