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File #: 09-0963    Version: 1
Type: Agenda Item Status: Adopted
File created: 6/25/2009 In control: Procurement Committee
On agenda: 7/9/2009 Final action: 7/9/2009
Title: Authority to decrease purchase order for Contract 07-130-12 to Furnish and Deliver Radiochemical Analyses of Water, Wastewater Sludge and Biosolid Samples, to Environmental Inc., d/b/a Midwest Laboratories in an amount of $18,187.00, from an amount of $81,510.00 to an amount not to exceed $63,323.00, Account 101-16000-612490, Purchase Order 3046607

TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 9, 2009

 

COMMITTEE ON PROCUREMENT

 

Mr. Richard Lanyon, Executive Director

 

Title

Authority to decrease purchase order for Contract 07-130-12 to Furnish and Deliver Radiochemical Analyses of Water, Wastewater Sludge and Biosolid Samples, to Environmental Inc., d/b/a Midwest Laboratories in an amount of $18,187.00, from an amount of $81,510.00 to an amount not to exceed $63,323.00, Account 101-16000-612490, Purchase Order 3046607

Body

 

Dear Sir:

 

On September 6, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 07-130-12 to furnish and deliver radiochemical analyses of water, wastewater, sludge and biosolid samples to Environmental Inc., d/b/a Midwest Laboratories, in an amount not to exceed $81,510.00.  The contract expired on December 31, 2008.

 

This contract has no prior change orders.

 

This change order decrease will reduce the original contract value to the final actual expenditure because the actual need for service was less than originally anticipated.

 

This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order for Contract 07-130-12 in an amount of $18,187.00 (22.3% of the current contract value) from an amount of $81,510.00 to an amount not to exceed $63,323.00.

 

Funds are restored to Account 101-16000-612490.

 

Requested, Louis Kollias, Director of Monitoring and Research, LK:WJS:MPC:KB:op

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 9, 2009